Guidelines for Presentation
- Consider the sequence and relevancy of your slides; current slide should build a path to next one.
- Use graphs and charts to illustrate your prominent points. They will help the audience to clearly understand the content.
- Make it simple. Too much fancy graphs and charts with huge data and numbers will confuse the audience. Don’t use flash, gif images and fancy colors. The audience will only remember those effects, not your message. Make it simple!
- Use the 6-6-6 rule: (maximum 6 words per bullet, maximum 6 bullets per slide, and maximum 6 text slides in a row). The fewest words with effective imagery will have the most powerful effect.
- Use high-contrast, easy-to-read fonts that are common to most computers. Do not use ALL CAPS, italics, and other enhancements that clutter and distract. A good guideline is a minimum of 30-point font.
- Visual aid, such as slides can help attract and hold an audience’s attention and help to reinforce what you say as well as help you keep track with your presentation. However, visual aid is not always useful and sometimes detract from careful listening. Carefully determine whether your presentation is enhanced by visual aids or not.
- Short introductions. The session chair will introduce you and save time for important points.
- Never read from your slides. We can’t emphasize this enough. Your audience will be reading your slides. Again, they should be short and to the point. You don’t need to use full sentences: Keep in mind the 6-6-6 rule.
- Practice speaking. Practice your presentation as much as possible and consider the time you are given. You will only have 15 – 20 minutes. Use your time fully and effectively.
- Avoid jargon. Unless terminology is explicitly needed to convey your point, avoid disciplinary jargon, especially when speaking about your institute/ university/organization/company’s processes. If you must use disciplinary terminology, define it—don’t assume that esoteric language is universally understood.
- Give priority to your findings and outcomes. Reduce the time that you spend on background, but be sure you have offered enough background, material and information for your conclusions in order to make sense to your audience.
- Ensure that you are available at least 30 minutes before the session starts on the day of the conference.
- All presentations must run on Windows operating system – the Laptop and the Presentations MUST be submitted to the IT table 30 minutes in advance to ensure that the sessions run according to schedule without any delays.
- Bring an extra-copy of your presentation to the conference on a USB media storage device. This copy is to be used as a backup if required.
- Make sure the USB media storage device and your presentation file are properly labelled with your name, presentation day, and time.
- Send your final presentation via email to the organizing committee by the prescribed deadline.
- If you need special arrangements (Different operating system, videos to be displayed etc.,) you should make that known to the organizing committee by the presentation submission deadline.
- Please note that the organizing committee will not be held responsible for any technical issues occurring due to late communication.
Technical Assistance for Your Presentation
- Technical assistance will be provided during your presentation.
- All presentations must run on Windows operating system – a Laptop and the Multimedia Projector will be available. Microsoft PowerPoint is the recommended software to be used for your presentation.
- SMART pointer will be provided.